It took eight years for Apple to complete the transition from iCloud Documents and Data with iCloud Drive. What’s the deal? How did Apple do it, and what does this mean for your business?

What you should do now?

Apple has already made its content available to iCloud Drive, which is what most iCloud users will see. It’s simple to use and offers a more elegant user experience. Some users may not have yet enabled the new online storage service, primarily those who had iCloud accounts prior to iCloud Drive’s introduction in 2014. Users who want to keep devices running pre-iOS 8 and Macs with older operating systems may have a problem since they did not support iCloud Drive. This shouldn’t be a significant number of users. Apple believes it is time to disable access. It has been eight years since the first Mac OS was released and nine years since the last no compatible Mac OS was shipped. Apple warned last year that it would do so. You will need to enable the iCloud drive to view your files in iCloud if you are using iCloud Documents or Data on a system that supports this new online storage system.

For more information, see below.

What exactly is happening to iCloud Documents & Data?

Apple’s iCloud Documents and Data aimed at syncing data from different apps, so it was available on all devices. Apple has transitioned all data in Documents and Data to iCloud Drive, and this month Apple discontinued Documents and Data. Apple announced this plan in May 2021.

Why did Apple make this iCloud change?

This move has the great advantage that users have a more unified experience using iCloud Drive across all devices via Files on iOS/iPads as well as Finder integration for iCloud Drive Macs. It wasn’t always obvious how the previous implementation was implemented. Files’ file management and location experience are far better because it is both easy to understand and obvious. These moves, along with recent changes in iCloud, such as new versions of OneDrive, Dropbox, and Box, which all required different APIs, may suggest that the company is making foundational changes to improve its service.

What Apple said

Apple made this statement last year.

“iCloud Drive will replace iCloud Documents & Data in May 2022. If you used iCloud Data and iCloud Documents, your account would be migrated over to iCloud Drive.”If you use iCloud Documents and Data, you will need to activate iCloud Drive. Follow the steps below to see your files. Your files will not be affected by the upgrade to iCloud Drive.

Apple now tells users:

If you’ve used iCloud Documents and Data Services to view your files, you’ll need to turn on iCloud Drive. Switching to iCloud Drive does not change the number of files stored in iCloud.

Why it (may) matter to your business

Additional iCloud storage is available for purchase on a subscription basis and at Apple Business Essentials. Each user can only access 5GB of storage space. If you support or deploy Apple devices, you or your employees may already be using the service. If you are using Apple Business Manager, you may be using an MDM solution. This allows you to distinguish between personal and corporate data. Employees can access their personal and work iCloud storage accounts. Most people with an iPad, iPhone, or Mac from 2018 onwards will use iCloud Drive instead of Apple’s legacy services. Some users may have continued the old service. In this case, you need to make sure that your data is protected during the migration. The move to reconcile Apple’s iCloud services is logical, and the company is clearly making significant improvements over plan. Overlay additional services to support iCloud +.

Why you should always backup iCloud

As valuable as iCloud Drive may be, it is essential to ensure that important documents are not only kept in iCloud Drive but also backed up locally using your enterprise backup service. It is a good idea to encourage employees to check the backups periodically to make sure all data is there. Apple offers a great online tutorial to help you build an archive system.

What’s the difference between the two?

Besides acting more like Dropbox, OneDrive, and Box with real file- and directory system systems, document collaboration, and so on, the biggest difference between iCloud Documents & Data is the limitation of the former. Documents synchronized data across systems but only permitted access from the right app. iCloud Drive lets you access your data via Files in Apple mobile devices, via Finder, via iCloud.com, or on a Windows device that has iCloud Drive support.

How to enable iCloud Drive?

You can enable iCloud Drive for an iPhone or iPad with iOS 8 or later.

  • Open Settings>User name.
  • Select iCloud to toggle Enable cloud drive on.
  • Now, you can find your data within the Files app.
  • You can enable iCloud Drive for a Mac that runs Catalina or later.
  • Preferences for Open System>Apple ID.
  • Select iCloud to toggle Enable cloud drive on.
  • Your files will be found in the iCloud section within your Finder.